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Executive Assistant

 

Organization Description: The American Muslim Advisory Council is a 501c3 tax-exempt organization. Our mission is to foster mutual trust and respect among all people through civic engagement, community building and media relations in order to protect all Tennesseans from prejudice and targeted violence. We envision a Tennessee where all people, regardless of their faith or spiritual beliefs are accepted, respected and valued as members of our diverse society.

 

Position Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Executive Director and assist in the operation of our organization. The ideal candidate will be resourceful, detail-oriented, and able to handle a wide range of administrative duties.

 

The responsibilities will include - 

1. Executive Support:

   1. Manage the Executive Director's calendar, including scheduling appointments, meetings, and travel arrangements.

   2. Prepare and organize materials for meetings, including agendas, presentations, and reports.

   3. Act as the primary point of contact for internal and external stakeholders, including donors, partners, and community members.

2. Administrative Coordination:

   1. Assist in drafting and editing correspondence, memos, and other documents.

   2. Maintain and organize electronic and physical files and records.

   3. Handle incoming calls, inquiries, and requests with professionalism and discretion.

3. Event Coordination:

   1. Coordinate logistics for events, including conferences, workshops, and community gatherings.

   2. Assist in event planning, including venue selection, catering arrangements, and guest accommodations.

   3. Assist with invoices, financials, and related administrative tasks.

4. Communications Support:

   1. Draft and distribute communications on behalf of the Executive Director 

5. Project Assistance:

   1. Support the Executive Director in special projects and initiatives as assigned.

   2. Conduct research and gather information as needed for projects and reports.

 

Expectations: The Executive Assistant will be expected to commit to 15 hours of work weekly. There will be a mix of in-person and online meetings that will need attendance, so flexibility in hours will be needed. 

 

Benefits/Payment: This position will be compensated at $25/hour for up to 15 hours weekly. 

 

If you are interested in applying, send a resume and writing sample to Executive Director Sabina Mohyuddin, pr@amactn.com.